Reza Forouzandeh Shahraki

Head of the Secretariat of the Central Organisation

As one of the administrative support units, the University’s secretariat is responsible for organising and managing the process of receiving, registering, referring, distributing and dispatching official correspondence. By overseeing the correct and timely circulation of letters and documents, this unit plays an effective part in facilitating the University’s internal and external communications and in preserving and maintaining correspondence records.

Duties and responsibilities

• Receiving, reviewing and registering incoming correspondence from the University’s various units, from organisations, executive bodies, institutions and natural and legal persons.
• Registering and following up outgoing correspondence and ensuring that it is sent correctly and in good time to the relevant recipients.
• Sorting, classifying and distributing letters, circulars, directives, notifications, invitations and other administrative documents among the relevant units.
• Overseeing the flow of correspondence and following up the referral of letters in order to prevent delay or interruption in administrative processes.
• Organising and maintaining the University’s documents and correspondence records and overseeing the archiving process and appropriate access to documentation.
• Carrying out and supervising mail delivery and the transfer of correspondence and documents between the University’s various units.
• Dispatching consignments, postal packages and other external correspondence, and registering and keeping the related receipts and documentation.
• Cooperating with the University’s units in order to improve correspondence processes and to create greater order and coordination in the flow of administrative documents and information.
• Observing the principles of confidentiality, accuracy and trustworthiness in receiving, registering, keeping and transferring the University’s correspondence and documents.